What is Xero?

Xero is easy to use online accounting software that’s designed specifically for small businesses.

  • It's all online, so you can work when and where you want to. Just login with your PC, Mac or mobile.
  • Your bank statements are automatically imported and categorized, letting you see your cashflow in real-time.
  • Invite your team and work together on financials. You can collaborate over your up-to-date numbers.
  • Xero has all you need to run your business – including invoicing, paying bills, sales tax returns, reporting and much more.

Find out more or try Xero Accounting Software for free.



What is EVOPOS?

EVOPOS is dealer management software designed for dealers and businesses that handle large inventories, vehicles/units and workshop.

  • Its is installed locally on your PC for fast and offline access
  • Built for everyday use for quick point of sale transactions and order processing
  • Security for each staff member
  • Dealer features include: EDI Links with Manufacturers/Suppliers, Internal Expenses, Warranty Claims and more



How they Work Together

EVOPOS sends sales, payment and purchase order data to Xero which translates into Invoices, Credit Notes and Bills.


Batch Mode

EVOPOS uploads a summary of invoices and payments into a Xero invoice, the invoice is uploaded when the end of day/close batch procedure is performed.


This mode is our main integration and suited to users all users.

  • Simplified and summarised data that is easy to view and manage in Xero
  • Handles Stock Valuation and Cost of goods sold
  • Handles Used Vehicle/Margin Tax Scheme
  • Handles credit notes for internal expenses for rebates, registration etc
  • Handles consignment/floor plan stock
  • Handles Finance Settlements
  • Utilises Xero Tracking categories
  • Custom options for individual accounts and tracking categories


Workflow

  1. Staff use EVOPOS to process invoices, payments, and stock receivals
  2. At the end of the day a staff member performs the end of day procedure and uploads the summarised data to Xero
  3. The Xero batch invoice is then approved taking effect on the Xero Financials
  4. Payments are reconciled using Suspense/Clearing accounts


Invoice Mode

EVOPOS uploads individual invoices and payments into Xero, this is done instantly so your financials will always be up to date.


This mode is best suited to users with a low number of transactions (under 50 per month) and who want individual invoices uploaded to Xero.

  • Instant Sync with Xero
  • Uses Xero Accounts Receivable
  • Links with Bank Accounts for payments
  • Handles Stock Valuation and COGS for each item type per invoice
  • Handles Used Vehicle/Margin Tax Scheme
  • Handles credit notes for internal expenses for rebates, registration etc
  • Utilises Xero Tracking categories
  • Custom options for individual accounts and tracking categories


Workflow

  1. Staff use EVOPOS to process invoices and payments
  2. Invoices are uploaded to Xero as they are created, taking instant effect on Xero Financials
  3. Payments are reconciled using Suspense/Clearing accounts









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