How It Works
Calculating the profit on a unit can be quite complicated for several reasons. For example:
- Expenses could be allocated after the unit was sold and the reporting for that period completed (eg: Warranty work) See Expenses below
- Sometimes just the gross profit (Sold price less Purchased price) is required (eg: Used Unit Tax scheme)
- Sometimes we over/under allow on a Trade-In for different reasons, but we want to still show the profit for each unit. See Adjustment below
- Sometimes we would want to see the departmental profit for Period in which case we would we would take just the Pre-sale expenses for the units sold in that period and then take all the Post-sale expenses in that period (for any unit - even if it was unsold)
- Sometimes we would want to see the profit for a Unit at the current time in which case we would we would take both the Pre-sale and the Post-sale expenses to that Unit.
For example when calculating departmental profit for a period:
Unit 1: Sold 6,000.00 - less - Bought 4,000.00 - less Pre-sale Expenses 500.00 = Profit 1,500.00
Unit 1: Sold 7,000.00 - less - Bought 5,500.00 - less Pre-sale Expenses 800.00 = Profit 700.00
Provisional Profit: 2,200 (Units sold in that period)
Less Post-sale Expenses: 800.00 (All in that period)
Departmental Profit: 1,400.00
Booking Expenses / Rebates to a Unit
EVOPOS allows you to book parts, labour and non stock items as an internal costs or credits against a unit.
You can use this for:
- PD / Pre delivery
- Refurbishment / Recondition
- Build your transaction in the sales screen as per usual, you can enter jobs, items etc.
- Select the Finish option
- Select the 'Internal' option on the left menu
- Select one of the 3 options for Sales Units (Pre-sale, Post-sale or Non specific Unit)
- After selecting one of the first 2 Sales Units options you should have a field to select the Unit you wish to book the internal transaction to
- Enter or search for the Unit (normally by Stock No)
- Select the appropriate Method of costing.
- Select one of the Save options
If you select Pre-sale expense and the unit was sold in a prior period then the departmental profit figures will not be correct.
If you sell a unit to one of the predetermined Internal contact accounts (Contact ID less than 0), then the Expenses will not show in the standard report
EVOPOS allows you to enter a manual adjustment if the profit of a Unit needs to be adjusted for any reason to give a fair figure. For example:
Likewise, if we want to show less money for the Sold unit, we could reduce the Trade-in amount and reduce the sold unit price by the same amount. Then to get the 'True Profit' we would enter the amount reduced as a positive on the Sold unit and as a negative on the Trade-in.
EVOPOS allows you to enter a Write-down figure for a unit. This is normally only used for writing down the Cost Value for financial reasons, for example old or damaged stock so that the Gross Profit is less.
- Select 'Expenses before and after sales' to see a list of any pre/post sale expenses for the currently selected unit.
- Select 'Sales Detailed List' to show the units sold in a period with the various adjustments.
- Select 'Stock Costs', 'Stock Retail' or 'Brochures' to get various formats of stock lists