Yamaha Price Books
The latest Yamaha price files can be downloaded from the Yamaha DealerNet web site.
EVOPOS will import the Yamaha YDC fixed length files, the same as YPIC.
- Navigate to Items\Price Books
- Select your Yamaha price book
- Click Maintenance on the side menu
- Choose import manufacturer file
- Set markups if applicable
- Click OK
- Choose Yamaha form
- Select the Yamaha files (xxxxxxx.001)
Electronic Parts Catalogues (YPIC EPC)
Evopos can import a parts list selected in YPIC. This saves time and keying errors and also ensures we always check our stock availability before ordering.
In YPIC make sure it is configured to have the Send Parts to DMS option (You may need to upgrade to a later version if you have a really early version).
Initial Setup Evopos for EPC linking
Setup on each computer that uses the Yamaha EPC (YPIC)
Select Settings / Workstation and set ‘Yamaha EPC File name’ to the file name the EPC creates. The file name is normally ‘C:\DEALER\o9999991.001’ (Where 999999 is your 6 digit Yamaha Account Code).
Export selected parts in YPIC
Select parts as normal in YPIC EPC. When you have finished select the ‘Complete Order / Send to DMS’ icon (Normally a Page with a hand on it), this should bring up a window where you should set the OrderNo to: 1 and set the Order Method to anything (We select the order method when producing the Purchase Order). This should create a file as set above, eg: ‘C:\DEALER\o9999991.001’
Import selected parts into Evopos
Switch back to the Sales screen in Evopos (Tip: You can press Alt+Tab to switch windows). Then make sure the cursor is in the Part No entry and press the Enter key.
Evopos will then look for the above file and if found it will prompt you if you want to Customer Order any item you do not have in stock. For example: if just doing an estimate you would normally select ‘No’ (lines with no stock will be coloured Blue). If a customer was ordering parts or you were booking them to a job, you would normally answer ‘Yes’ and then any parts not in stock would be Customer Ordered.
The parts should then appear on the sales screen and you can select to Invoice or Book to Job etc. Note: Lines are only Customer Ordered when you print the transaction.
You can create a Purchase Order at any time which can automatically bring up customer orders and / or low stock.
Export Purchase Order (EDI)
EVOPOS can export Purchase Orders to be imported into Yamaha DealerNet to save time and help avoid errors re-keying part numbers.
In Evopos, select Contacts, select the contact record that you will use on the Purchase order (eg: Yamaha Australia’. Then select the ‘Sales’ tab and set the Account number as follows: ‘EDIYAMAU999999’
(where 999999 is your 6 digit Yamaha account number)
You will also need to set your Yamaha user ID, you can do this by creating an attribute like this:
Sending the Order
Create the Purchase order in Evopos as normal. When you save a Purchase Order the default option should be ‘Send to File’ and a file will be created eg: C:\Dealer\Orders\O9999991.ORD
You can then select the Upload Order file option from the Yamaha DealerNet web site.
Yamaha Clearance File
EVOPOS can export a clearance file you can upload to Yamaha DealerNet
- Navigate to Items\Stock Items\Maintenance
- Select the Export File option
- Choose your export criteria for clerance items
- Choose the Yamaha Clearance format
- Click Export
- Upload file to Yamaha DealerNet