EVOPOS can interact with these Suzuki systems
- Import Suzuki Price Files
- Integration with Suzuki EPC (Electronic Parts Catalogue)
- Ability to send purchase orders to Suzuki via EDI (electronically)
Suzuki Price Books
EVOPOS can import the Suzuki price file you download from the Suzuki Website.
- Download the latest price file onto your computer and unzip the directory
- In EVOPOS go to Items\Price Books and find your Suzuki price book
- Click the maintenance option and then Import Manufacturer File
- Confirm any markups
- Click OK and then Choose the Suzuki Format
- Select all of the Suzuki txt price files
- EVOPOS will then import the price file.
EDI Ordering
Setting up
- In Evopos, select Contacts, select the contact record for the Supplier on the Purchase order.
- Then select the ‘Purchase’ tab
- Set the Account number in a specific format
- OPEASUZU99999999 ?????????? where SUZU is Make (4 Digits), 9999999999 is the AccountNo (Padded to 10 digits), and ?????????? is the passcode (If required - Padded to 10 digits)
- You can also set your default order Type eg: Stock or Emergency. You can change when producing the Purchase Order.
Creating and Sending the Purchase Order EDI File
- Create the Purchase order in Evopos as normal
- Before you save confirm the Order Type eg: Stock or Emergency (You can set the default in Contacts / Purchases (as above))
- Select Save. If the setting up was done correctly (as above) then the default option on the Purchase Order Print screen should be ‘Send to File’ and the correct format selected.
- When you select Ok the file should be created
Electronic Parts Catalogues (EPC)
Evopos can import a parts list selected in the Suzuki EPC (Parts Mart). This saves time and keying errors and also ensures we always check our stock availability before ordering.
Setup Suzuki EPC for downloading to DMS
In Suzuki EPC make sure it is configured to have the Send Parts to DMS option When you select this it should create the file: ‘C:\OUTPUT.TXT’.
Then in Evopos go to Settings / Workstations / Sales settings and set the EPC settings for PartSmart as in main EPC section
Import selected parts into Evopos
Select parts required in the Suzuki EPC and select send to DMS.
Then go to Evopos (you can press Alt+Tab to switch windows), make sure the Sales screen is selected and press the Enter key.
Evopos will then look for the above file and if found it will prompt you if you want to Customer Order any item you do not have in stock. For example if just doing an estimate you would normally select ‘No’ (lines with no stock will be coloured Blue), if you want to set the lines to Customer Order if not in stock you would select ‘Yes’. The parts should then appear on the sales screen. Note: Lines are only Customer Ordered when you print the transaction.
Send Purchase Orders to Suzuki (EDI)
Evopos can send Purchase Orders electronically directly to Suzuki to save time and help avoid errors re-keying part numbers.
Setup
In Evopos, select Contacts, select the contact record that you will use on the Purchase order (eg: Suzuki Australia’. Then select the ‘Purchase’ tab and set the Account number in the following format: OPEXXXXAAAAAAAAA where XXXX is the first 4 digits of the Make (SUZU), and AAAAAAAAA is your Account Number with Suzuki. You should also set the email address to xml@suzuki.com.au (or testxml@suzuki.com.au for the test account)
Creating and Sending Purchase Orders
Create the Purchase order in Evopos as normal, before you save confirm the Order Type eg: Stock, Emergency, Supply or Cancel, Supply or Backorder (You can set the default in Contacts / Purchases. If the Purchase Account No is set correctly (as above) then the default option on the save screen should be ‘Send to File’ OPEA.
When you select Ok the Order file will be created eg: C:\Evopos\Orders\SUZUORD.SND and emailed to the email address as specified.
Note: The Part Numbers will have the dashes inserted automatically and extra zeros removed eg: 12345678900000 will be 12345-67890 and 12345678901234 will be 12345-67890-1234