Evopos can import data from a variety of different systems and file formats.

The most common format we deal with is a CSV file, this is raw text file that is separated by commas.

Please feel free to download our Import Templates which you can use as a guide for the column layout for importing.

We are happy to provide basic help with converting your data, however more advanced conversions may warrant a nominal charge. 

Once you have exported your old data we normally have to organise it into the correct format so that it can be imported into Evopos.

It is normally a good opportunity to use the spreadsheet tools to tidy up the data or delete unwanted lines prior to importing. There are also functions in a spreadsheet (such as Fill, or to re-calculate the figures with or without tax) that will help bulk change multiple rows.

See also section in Help on Importing Data for more details

Exporting data from your old system

Exporting with some software can be difficult as a lot of software providers try to tie you in to their system by making it hard to extract data. Evopos do not believe in such practices and give you full control over your data.

On some systems, where we have converted the data many times, we have created dedicated guides or utilities to automate it.

Dedicated Guides:
  • Biketech Business Manager
  • MYOB
  • QuickBooks
  • Biscount

If we do not have a dedicated guides or utility we would normally try to export your data to a text based format, this includes CSV, XML, tab delimited, text and Excel files.

File formats such as PDF or Word should only be used as a last resort as they are much more complicated and time consuming to convert.

Exporting Tips
  • Look under the main File menu for export options
  • Settings or Maintenance can sometimes show exporting options
  • Reports can often have options to export

Importing Data

Once the data is in the correct format for importing, we can import it into Evopos.


  1. Navigate to Settings\System\Contacts
  2. Choose the Import Contacts option
  3. Click Run
  4. Select the file
  5. Click Open

Stock Items

  1. Navigate to Items\Stock Items\Maintenance
  2. Choose the Import File option
  3. Click Import
  4. Select the file
  5. Click Open


  1. Navigate to Items\Units\Maintenance
  2. Choose the Import Units option
  3. Click Ok
  4. Select the file
  5. Click Open

Import Sales

  1. Navigate to Accounts / Maintenance
  2. Select Import Sales - CSV
  3. Select the file to import
  4. See Importing Data / Importing Sales in Help for more information

 Importing other data

  1. See Importing Data section in Help for more information

Database Engine

Evopos uses Microsoft SQL Server which is extremely powerful, reliable and flexible. Microsoft SQL Database can integrate with many programs such as Microsoft Excel and Access. There is also a free Microsoft SQL Management Studio utility to manage, import and export data.